As the weather warms up and spring arrives in the northern hemisphere, caregivers everywhere face the daunting task of planning summer camps for kids. Emails from camps start arriving months in advance, advertising limited spots and often astronomical prices (a challenge for another day). To navigate this chaos, taking a structured approach can make all the difference. Here's our tried and tested four-step approach to planning summer camp — we hope it helps you as much as it has helped us!

Step 1: Map Out Your Summer Calendar

Start by looking at your calendar and blocking off the weeks when your children will be home, any dates you'd like to take a family vacation, or when you might need full-day care coverage. This allows you to have a clear picture of available camp weeks and avoid any scheduling conflicts. Pro tip from an experienced caregivers: Consider leaving a couple of free weeks for downtime or last-minute opportunities.

Step 2: Create a Camp Interest List

Once you have your summer weeks mapped out, compile a list of camps that align with your child’s interests — whether it's sports, arts, STEM, or outdoor adventure. Keeping everything in one place will help streamline the decision-making process. Pro tip: Check American Camp Association or local parenting groups for recommendations and reviews from other caregivers.

Step 3: Organize Registration Tasks

With your list of potential camps ready, start breaking down the action steps. Create a checklist with tasks such as researching camp details, checking schedules, comparing prices, and registering your kids. Some camps fill up quickly, so setting reminders for early registration deadlines can help secure your child's spot. Pro tip: Some camps offer sibling discounts or early-bird pricing so don’t forget to ask! For financial assistance, explore Camp Scholarships or local community programs.

Step 4: Share the Load

You don't have to manage this project alone. The burden of summer camp planning should be shared. If possible, involve a co-parent, partner, or even older children. Delegate tasks like researching camps, making phone calls, or selecting activities. If you have friends signing their kids up for the same camp, coordinate carpooling to lighten the transportation burden. Check apps like GoKid for easy carpool organization.

Take It One Step at a Time

Planning summer camps can feel overwhelming, but by breaking it down into manageable steps, you can tackle it with confidence. The key is to stay organized, delegate tasks, and take advantage of resources that simplify the process. You can use the Coexist app to stay on top of this process, set reminders, and collaborate.

With the right approach, you can create a summer plan that works for your family without the stress. Start early, stay flexible, and make summer a well-planned experience for everyone!